Being transparent and providing accessible information to individuals about how you will use their personal data is a key element of the Data Protection Act 1998 (DPA) and the EU General Data Protection Regulation (GDPR). The most common way to provide this information is in a privacy notice.
ORA Events (Organisers of Rock 2 Rock Let’s Rock Event) has created this privacy statement in order to demonstrate our firm commitment to the privacy of the details that you provide us via FR systems when using this web Site (the “Site”).
Privacy Notice/Policy
Ora Events Ltd are a registered limited company based in Hampshire. Company Number 09353897. Vat registration Number 214874306.
What personal information do we collect from the people that visit our website?
Fr Systems registration forms and order forms require you to provide personal information – name, address and/or email address. If you are purchasing an entry to Rock 2 Rock, let’s Rock. You will be asked to provide financial information – your debit or credit card numbers but this is not stored and only used for a single use transaction. This financial information is retained by FR systems and not passed onto ORA events with the exception of transaction amount and time, in case of a customer query.
When do we collect information?
FR systems collect information from you when you purchase a ticket for Rock 2 Rock, let’s Rock using the FR systems website site. You will be directed to the FR systems site automatically when you click on a ‘Entry Pass/Sign Up’ button.
How do we use your information?
FR Systems may use the information we collect from you when you register, make a purchase or use certain other site features in the following ways:
· To pass to ORA Events for your participation/attendance of the event
· To email you about important information relating to the event you have registered for including texting you your result
· To email you confirmation of the events you have registered for
· FR Systems or Entryhub.co.uk does not own any of the data used on it’s website all data is owned by the event organiser, ORA Events.
ORA Events will use the data to:
· Contact you regarding the event including pre event information and information we think adds to the value of your customer experience.
· Contact you about future events
How do FR Systems protect visitor information?
FR Systems website Entry hub is scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to their site as safe as possible.
Regular Malware Scanning is used.
FR Systems booking site has security measures in place to protect the loss, misuse and alteration of the information under the control of FR systems. FR systems use 128 bit industry standard Secure Server Software (SSL) for your transactions with them. It encrypts all of your personal information, including credit card number, name, and address, so that it cannot be read as the information travels over the Internet.
Ora Events store your data in password protected files with limited access.
Do FR Systems use ‘cookies’?
A cookie is a small file that is automatically issued to your computer when you enter our Site and which is stored by the browser on your computer’s hard drive. Cookies identify your computer, not the individual user of your computer. Cookies store some basic information that helps us to identify if you have visited the Site before and if you have provided us with some personalised information. Our Site uses cookies to keep track of what you have purchased. Fr systems use cookies to deliver content specific to your interests, to save your password (if you have supplied us with one) so you do not have to re-enter it each time you visit our Site, and for other purposes, such as informing you that you may have made multiple bookings for specific events on the Site.
You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser (like Internet Explorer) settings. Each browser is a little different, so look at your browser’s Help menu to learn the correct way to modify your cookies.
If you disable cookies off, some features will be disabled that make your site experience more efficient and some of our services will not function properly.
However, you can still place orders .
Third Party Disclosure
ORA Events do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. A limited amount of your data, Name, Running Number, Time and Club may be passed onto local press, after the race, for publication of the results. This will also be displayed on the website.
Name, Email and running number will be passed onto our photo partner so they can contact you regarding the purchase of your race photos.
In the event of an emergency, if requested by the medial team we will pass relevant details onto our medial provider. This should be written by the runner by hand on the back of their running number, if this is not present, not accessible or illegible, it maybe necessary to obtain this information via ORA Events or FR Systems. This is purely for your safety.
Consent is gained from each participant to allow this transfer of data to these identified third party companies and no other.
Third party links
We offer a number of third party products/links on our website, however we do not pass any data onto these companies.
Google’s advertising requirements can be summed up by Google’s Advertising Principles. They are put in place to provide a positive experience for users. https://support.google.com/adwordspolicy/answer/1316548?hl=en
We have enabled Google AdSense on our site www.newforestmarathon.co.uk but this is no longer present on there. This may change in the future.
Contacting Us
If there are any questions regarding this privacy policy you may contact us using the information below.
www.oraevents.co.uk
ORA Events
4 Christchurch Bay Road
Barton on Sea
Christchurch
BH25 7NT
Retention Policy
Data is retained for 6 years during which time regular emails will be sent out to each participant with an option to unsubscribe. Emails which regularly bounce back will be deleted as they are no longer deemed as relevant data.
What boxes do participants tick when they sign up?
The following consent boxes are present as part of the sign up process.
Declaration
In completing this entry I declare that I, or anyone that I am paying for, will not compete in the run unless medically fit to do so and that, in any event, I/we will compete at my/our own risk. I/we accept that the organisers will not be liable for any loss, damage, injury, death, action, claim, costs or expenses which may arise in consequence of my/our participation of the event. I/We understand that entry fees are non-refundable. I understand that for safety reasons that this entry should not be given to anyone other than the person identified above.
I also hereby give my permission to use my/our name, quotes, video footage, photographic likeness for marketing and promotional purposes. I/we also agree to the full Terms and Conditions as displayed on the event website.
Please confirm that you accept our terms *
By signing up I’m happy to be contacted via phone or email about this race, this includes pre-race details and my race result and photos.
I’m excited about the event and am happy to be kept informed about future events
I’m excited to see my race result on the website and published in the local press.
I’m happy for my details to be passed onto the medical team should a medical need arise.
Cookies Policy
Last updated: 16th November 2022
(ORA Events Ltd) (“us”, “we”, or “our”) uses cookies on www.rock2rockletsrock.co.uk (the “Service”). By using the Service, you consent to the use of cookies.
Our Cookies Policy explains what cookies are, how we use cookies, how third-parties we may partner with may use cookies on the Service, your choices regarding cookies and further information about cookies.
What are cookies
Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows the Service or a third-party to recognize you and make your next visit easier and the Service more useful to you.
Cookies can be “persistent” or “session” cookies.
How (ORA Events Ltd) uses cookies
When you use and access the Service, we may place a number of cookies files in your web browser.
We use cookies for the following purposes: to enable certain functions of the Service, to provide analytics, to store your preferences, to enable advertisements delivery, including behavioural advertising.
We use both session and persistent cookies on the Service and we use different types of cookies to run the Service:
– Essential cookies. We may use essential cookies to authenticate users and prevent fraudulent use of user accounts.
Third-party cookies
In addition to our own cookies, we may also use various third-parties cookies to report usage statistics of the Service, deliver advertisements on and through the Service, and so on.
What are your choices regarding cookies
If you’d like to delete cookies or instruct your web browser to delete or refuse cookies, please visit the help pages of your web browser.
Please note, however, that if you delete cookies or refuse to accept them, you might not be able to use all of the features we offer, you may not be able to store your preferences, and some of our pages might not display properly.
Where can you find more information about cookies
You can learn more about cookies and the following third-party websites:
All About Cookies: http://www.allaboutcookies.org/
Network Advertising Initiative: http://www.networkadvertising.org/
Third-party (FR Systems) use ‘cookies’?
A cookie is a small file that is automatically issued to your computer when you enter our Site and which is stored by the browser on your computer’s hard drive. Cookies identify your computer, not the individual user of your computer. Cookies store some basic information that helps us to identify if you have visited the Site before and if you have provided us with some personalised information. Our Site uses cookies to keep track of what you have purchased. Fr systems use cookies to deliver content specific to your interests, to save your password (if you have supplied us with one) so you do not have to re-enter it each time you visit our Site, and for other purposes, such as informing you that you may have made multiple bookings for specific events on the Site.
You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser (like Internet Explorer) settings. Each browser is a little different, so look at your browser’s Help menu to learn the correct way to modify your cookies.
If you disable cookies off, some features will be disabled that make your site experience more efficient and some of our services will not function properly.
However, you can still place orders.
